CoplestonCentre

Role Description To liaise with team members, Buildings and Facilities Committee, Churchwarden and Southwark Diocese to identify and implement a programme of building and maintenance works To oversee the smooth running and maintenance of the building and building maintenance projects, including the inspection of completed work of maintenance contractors To ensure the Centre’s compliance with Health and Safety and Fire Safety legislation and ensure that the relevant policies and procedures relating to the building are updated To oversee the recommendations of the 2024 Quinquennial inspection report and their implementation To oversee the recommendations of the 2024 Eco-Audit and their implementation To ensure all annual maintenance, utility and insurance contracts, and necessary periodic services are scheduled and completed To coordinate and record risk assessments for the building and centre activities To be one of the Fire Marshalls for the Centre To facilitate and minute three-monthly Buildings and Facilities Committee meetings To assist with the setting up of facilities for internal and external hires, including porterage and audio-visual equipment To contribute to the development of funding applications where relevant to the building and facilities and oversee the necessary reporting requirements To prepare and manage a building maintenance, caretaking and hire budget To provide basic IT support and manage the organisation’s IT contract To attend and provide maintenance and hire reports for Trustee meetings To support the Administration Coordinator on programme and premises hires and long-term rental contracts To support the Administration Coordinator in overseeing the day-to-day financial systems including cashflow and annual budgets in relation to hires, maintenance, utilities and IT To be the primary key holder responsible for matters relating to security and access, including out-of-office requirements To co-operate with Trustees, staff and volunteers on the vision and strategic development of the Centre, including the advancement of the building development plans To assume any other duties as agreed which are necessary for the fulfilment of the aims and objectives and future development of the Centre. Person Specification Essential At least two years’ experience of building and/or facilities management in a diverse community setting Demonstrable experience of, and a commitment to, working with diverse communities and a commitment to equality of opportunity Demonstrable experience of dealing with premises hire, facilities maintenance and cleaning and managing relevant contracts Demonstrable experience of financial management, including annual budgets, day-to-day systems, and cash flow An up-to-date knowledge of Health & Safety and Fire Safety legislation and compliance Demonstrable experience of overseeing and updating organisational policies and procedures relating to facilities management IT literate including Microsoft - Word, OneDrive, Outlook, Excel Demonstrable experience of working as part of a team and independently Ability to write and present reports Ability to set up for hires, including porterage and audio-visual equipment A commitment to supporting the organisation to implement the recommendations of its Eco Audit Desirable Experience of fundraising for maintenance and building projects Experience and understanding of implementing policies and practice that contribute to a carbon neutral agenda Sympathy with a Christian and inclusive ethos