Role Description
To liaise with team members, Buildings and Facilities Committee, Churchwarden and Southwark Diocese to identify and implement a programme of building and maintenance works
To oversee the smooth running and maintenance of the building and building maintenance projects, including the inspection of completed work of maintenance contractors
To ensure the Centre’s compliance with Health and Safety and Fire Safety legislation and ensure that the relevant policies and procedures relating to the building are updated
To oversee the recommendations of the 2024 Quinquennial inspection report and their implementation
To oversee the recommendations of the 2024 Eco-Audit and their implementation
To ensure all annual maintenance, utility and insurance contracts, and necessary periodic services are scheduled and completed
To coordinate and record risk assessments for the building and centre activities
To be one of the Fire Marshalls for the Centre
To facilitate and minute three-monthly Buildings and Facilities Committee meetings
To assist with the setting up of facilities for internal and external hires, including porterage and audio-visual equipment
To contribute to the development of funding applications where relevant to the building and facilities and oversee the necessary reporting requirements
To prepare and manage a building maintenance, caretaking and hire budget
To provide basic IT support and manage the organisation’s IT contract
To attend and provide maintenance and hire reports for Trustee meetings
To support the Administration Coordinator on programme and premises hires and long-term rental contracts
To support the Administration Coordinator in overseeing the day-to-day financial systems including cashflow and annual budgets in relation to hires, maintenance, utilities and IT
To be the primary key holder responsible for matters relating to security and access, including out-of-office requirements
To co-operate with Trustees, staff and volunteers on the vision and strategic development of the Centre, including the advancement of the building development plans
To assume any other duties as agreed which are necessary for the fulfilment of the aims and objectives and future development of the Centre.
Person Specification
Essential
At least two years’ experience of building and/or facilities management in a diverse community setting
Demonstrable experience of, and a commitment to, working with diverse communities and a commitment to equality of opportunity
Demonstrable experience of dealing with premises hire, facilities maintenance and cleaning and managing relevant contracts
Demonstrable experience of financial management, including annual budgets, day-to-day systems, and cash flow
An up-to-date knowledge of Health & Safety and Fire Safety legislation and compliance
Demonstrable experience of overseeing and updating organisational policies and procedures relating to facilities management
IT literate including Microsoft - Word, OneDrive, Outlook, Excel
Demonstrable experience of working as part of a team and independently
Ability to write and present reports
Ability to set up for hires, including porterage and audio-visual equipment
A commitment to supporting the organisation to implement the recommendations of its Eco Audit
Desirable
Experience of fundraising for maintenance and building projects
Experience and understanding of implementing policies and practice that contribute to a carbon neutral agenda
Sympathy with a Christian and inclusive ethos